Committee Members Duties

OUTLINED DUTIES OF EACH OFFICE FOR

CAMPOVERDE GOLF SOCIETY

Captain

To arrange a monthly General Committee Meeting and chair the same

To organize and control all aspects of the Golf Society

To present prizes at each booking day OR function where prizes are to be handed out OR arrange for someone to do this job in his place

To generally promote the best interests of the society

Treasurer

To collect and control all incoming funds and keep records of same

To present a monthly ‘Statement of Accounts’ at the General Committee Meetings

To pay all expenses and keep records of same

To liase with the auditor

To allocate prizes

To attend each booking morning and log all fees paid

To make the necessary funds available for the payment of fees to the golf club that we play at

Handicap Secretary

To prepare score cards for each meeting

To check and record all scores

To monitor and control all handicaps

To ensure that all necessary information is passed to the ‘web-site’ controller for publication on our web-site

To adjudicate on all matters relating to the ‘Rules of Golf’

To attend each booking morning to record the names of all players who are participating in the next competition and answer any queries that may arise

Venues Secretary

To contact selected golf courses and book same

To negotiate the lowest possible rates for the Society

To attend each booking morning to clarify any questions that may arise

Competitions Secretary

To prepare a forward schedule of competitions (6 months in advance)

To clearly outline the type of competition being played and the rules associated to it

To assist, where necessary, in the preparation of the score cards

In conjunction with the Booking Secretary to produce a final result sheet of each competition

To ensure that the Results Sheet is posted as quickly as possible

Bookings & Start times Secretary

To prepare Start Sheet for each event

To liaise with the Treasurer to ensure that monies received for competitions balance with the start sheet listings

To allocate start times

To ensure that the golf club has a copy of our start sheet at least 5 days before we are due to play

Secretary

To attend all committee meetings and record minutes thereof

To provide an abbreviated set of minutes to be published on our website each month AND post a hard copy on our notice board

To produce minutes for distribution to each committee member

To keep approved copies of every minute taken

To ensure that all committee members with minuted actions follow them through

Social Secretary

To arrange social events for the society

To ensure that we receive the most favourable rates for any social event

To prepare a yearly schedule of events in advance

To arrange table plans and meal choices for each person attending any social function

To liase with sponsors to ensure that we all have a ‘Win-Win’ situation

To make announcements on our booking days to promote the social intercourse of the society

President

To prepare any notices that may be required outside of the above offices

To assist all officers whenever required

To attend each booking morning and assist with any queries that may arise

To generally promote the best interests of the society

A final note:

All members of the committee should be prepared to assist any or all of the other committee members wherever necessary